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Commercial Office Moving Tips for Chicago Companies
Maybe your company is opening a new branch across town. Maybe your office is being relocated across the country. Alternatively, maybe your business needs to transport items to a convention or a festival. Whatever, the case, having to deal with commercial moving can be complicated and confusing. That’s why we’ve put together a few tips to make your moving experience run smoother and more successfully. Luckily there are many commercial moving options within Chicago, which allows you many choices as you pick a company to work with.
Tip 1: Identify the right type of moving companies in Chicago
Before you go out and blindly select a company to handle your moving, you want to make sure that they are willing to do commercial moving. Many moving companies gravitate towards the house and residential moving, so you will need to ascertain whether the company you’re looking into also handles commercial moving. To do this, focus your internet search on Chicago office movers and commercial movers in Chicago. This will provide you with companies that specifically focus on commercial moving, providing you with moving expertise that is relevant to you and your needs.
Another item to consider when selecting a company is how far you will need to move your items. If you are moving into an office across town or transferring items to a nearby site, then you should have no problem hiring a local mover. If you need items shipped to other states, however, you will need to make sure you’re looking for long distance moving companies in Chicago or companies that advertise themselves as interstate movers in Chicago. Again, these companies have expertise in that type of moving and will be able to better assist you than local movers who only focus on in-city moves.
Tip 2: Organize your packing
If you are relocating an office and forced to do an extensive amount of packing, be very organized as you go about the process. Sorting and labeling items might seem time-consuming and frivolous while you’re doing it, but you will thank yourself enormously when you get to your new office and start all the unpacking. If you have a big office to pack up, you’re going to have to start early. Of course, you’ll still want to get some work done during the packing period, which means you should focus on packing up nonessential and lesser used items first. Try making a list of everything in the office that needs to be packed, and then prioritize which items can be packed up early and which items need to wait until the end. It can also be helpful to group like items as you start your packing. Whether you group items based on their fragileness, usefulness, or location in the office, try dividing up the office’s items into chunks, which can make the packing process less daunting. This can also help movers when they come to collect the items. Many professional movers in Chicago will have guidelines on how to handle fragile materials, so if you have those items grouped together, it will be easier for the movers to do their job.
Tip 3: Cleanse your office
If your company is moving into a new office, the move is a perfect time to get rid of old or rarely used office equipment and furniture. A new office is a fresh start, so you shouldn’t be dragging rundown and outdated items with you, primarily if they are never used. These items just take up extra space and lead to a cluttered, unwelcoming work environment.
As you’re packing up the office prior to your move, keep an eye out for items that are no longer needed and can be left behind. These items can frequently be donated to various thrift stores, including Goodwill, the Salvation Army, and Savers. Also, check with local schools to see if they are in need of any old technology or computers that might be floating around your office. If you are instead hoping to generate a small amount of revenue on these older items, consider placing an online classified ad on sites like Craigslist or Facebook Market.
Moving into a new office or opening a new branch is a significant milestone for any company. That being said, the move can be stressful and exhausting if it isn’t well thought out. With these helpful tips we have provided for you, we hope your commercial moving experience can run a little more smoothly and set your office on a prosperous path forward.
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More Office Relocation Tips
Strategic planning for a commercial business relocation will make the difference between a frenzied relocation with expensive downtime vs. a smooth transition with little to no down time hours of scheduled timing. If you’re planning an office relocation or other small business relocation, then the following ideas may help to make the move smoother on time and on budget.
Plan the relocation as soon as possible.
Company relocations are often proposed six months beforehand, and big industrial motions can take up to 2 years of preparation.
Hire commercial movers together with the expertise, manpower and resources needed for an efficient workplace relocation. First and foremost, office buildings need it.
Schedule the relocation outside of business hours.
Most buildings need time to plan for this move because it has to be done outside of regular business hours, because most buildings will not let moves happen through office hours. The very best time to get an office relocation is typically within the weekend on a Saturday or Sunday.
Assess with the buildings about any out of the ordinary conditions.
The building may restrict the quantity of time it is possible to park in the loading pier, and may need the floors to be coated or shielded with blankets or moving rugs, and also elevators need to be reserved ahead of time.
Speak to your workers regarding the commercial move in Chicago as soon in the planning phase as possible and keep them informed.
Check with state regulation as it pertains to the period of time a provider must give notice to their workers.
Check what printed materials like business cards, important documents, and static will demand address changes from the old business location to the new location.
Relay out announcements to employees and building management about the upcoming office move.
If you don’t employ total service office movers, even employing a relocation manager can save yourself a good deal of headaches, because they will be able to coordinate with the managing staff, furniture shipping, IT set up team, etc. The week before proceeding you will require help with packaging, so make sure you inquire about this along with your moving company beforehand.
Allow the courtesy of every department to take a list of items to be transferred in their section.
Prior to the transfer, walk the new area with the construction supervisor to make it ready for the company to move in smoothly. (no broken bulbs, light fixtures, etc.) Learn whether the AC or heating will be on throughout the relocation, as a few buildings switch off the HVAC by default on weekends, if you don’t inform them to require it on. Most workplace office movers in Chicago won’t be accountable for transferring plants, and that means you’ll have to assign somebody to be responsible for having some plants transferred.
Give workers time on Friday ahead of the move to package their desk items and some other substances that have not been packaged by that moment.
It’s a good idea to have at least 2 supervisors present throughout the whole move, one at the first location and the other manager at the second location so there is always an authority at each spot to ensure smoothness during this office relocation in Chicago . But, only those supervisors should be present throughout the move and not everybody should be in the way.
Inquire with your relocation provider or move manager should you require help with IT reconnect and disconnect solutions.
When you’ve got lots of art, academic qualifications, etc.. find an expert “artwork hanger” in your area and schedule them to come by the office 1-2 months following the move. This is going to take a great deal of stress from your company so there are no holes in the wall and everything in the workplace gets hung the ideal way at the new commercial office. Did you find yourself moving into an office with bad plumbing? Contact your local Naperville Plumber to fix any issues involved in your new Chicago office for your coworkers sanity if there is any issues that arise with your toilets or sinks. Coworkers do not want to move into a new office with messed up toilets or non working sinks.